7.1.58 Stop Payments | University Policies and Procedures (2024)

Policy

A stop payment is a request by the University to a financial institution (bank) to not process a check upon presentation. The most frequent reasons for stop payments are a lost, stolen, or damaged check. A request is made to reissue the original check. A stop payment is made to prevent two checks being presented for payment for the same thing.

Guidelines

A stop payment on a University check may only be requested by the Comptroller's Office. The department may initiate a stop payment by contacting the Comptroller's Office. The actual stop payment request is done through the Cashier's Office. The Cashier's Office will contact the bank after checking the outstanding check list and requesting a stop payment in writing.

After confirmation is received, a new check will be reissued. The process usually takes two to three days from the time of the stop payment request until a check is reissued. Please see the Outstanding Checks policy, the Reissued Checks policy, the Void Checks policy, and the Stop Payments & Reissues policy for more information.